Outbound EDI (855, 856, 810, 940)
Once the Order/850 has been imported, AcctVantage can send back to SPS the various response documents. While this process can be automated, best practice is for a workflow to be established whereby the User initiates the response. Generating the response documents is done via the EDI tab of the Sales Order by clicking on the button corresponding to the required document.
Each document (855, 856, 940 and 810) is specifically formatted according to the trading partner’s requirements via the map selected on the Client/Sales Master record.
Sales Order EDI info
EDI Log example (Order Import)
855 Order Acknowledgment
Selecting this button will generate the 855 and post to the secure FTP site noted in the SPS setup record in System Setup.
AcctVantage does not restrict the order status when you can send the 855 -- Open, Committed, Picked, Packed or Shipped/Invoice. When you send the 855 is entirely dependent on your own workflow. You may send the 855 as many times as you like; the system will warn you that an 855 has been sent previously and will log each sent document. Best practice is to send the 855 only when you have confirmed all order details and updated the AcctVantage Sales Order.
856 Shipment Notification (ASN)
This document will send details for Shipments related to the Sales Order. You must record a Shipment on the Shipment tab of the Sales Order before sending the 856/ASN. If you create multiple shipments, AcctVantage will generate multiple ASN documents for upload to SPS.
Click this link for more info: EDI 856 - Advanced Ship Notification.
There are EDI specific fields on both the Shipment and Parcel Contents screens.
Parcel Contents example
The 856/ASN includes parcel level detail for shipments that include multiple packages.
You may assign an SSCC (serialized shipping container code) for each parcel in a shipment. The SSCC may be entered manually or AcctVantage can generate a unique SSCC for you.
In Administration -> System Setup -> Shipping you will find a field to store your GS1 Company Prefix. If entered, this company prefix will be incorporated into the SSCC code.
Shipment example
- PRO Number: Assigned by the carrier and is included on outbound EDI 856/ASN.
- SPS Carrier Trans Method Code: Indicates the type of shipment for EDI 856.
- SPS Packaging Medium Code: Indicates how the shipment is boxed, included in EDI 856.
810 Invoice
As with the 855, AcctVantage does not restrict when the 810 Invoice may be sent. Best practice is for the User to determine at what point in the workflow it makes sense to send the 810.
As with the other documents, the 810 is formatted for each specific trading partner (Client).
940 Shipment Order
The 940 Shipment Order is used when incorporating a 3PL warehouse in the fulfillment operations.