AcctVantage ERP Knowledge Base

SPS/EDI Setup

Navigate to Administration -> System Setup -> Web Integrations and click the ✚ symbol to create a new web integration.
In the dialog that appears, select SPS then click OK.

Enabled: This must be checked for incoming SPS files to be processed.
Test Mode: When checked, Test Mode directs all inbound and outbound traffic between AcctVantage and SPS to the ‘testin’ and ‘testout’ folders on the SPS SFTP site.
Server Address, Username and Password: This info will be provided by SPS.
AV SPS License Key: This is provided by AcctVantage Support.
Check for new Documents: This setting provides a user-managed scheduled for AcctVantage to poll the SPS server for new inbound documents.

Import Source Code: This is a 3-character code that you define. This code is used to tag transactions imported from SPS as belonging to this configuration.
Warehouse: This is the warehouse that any incoming sales orders (inbound EDI 850) will be associated with.
Default Ship Via: If not otherwise indicated, the shipping service assigned to Sales Orders created from inbound EDI 850.
Tax Area: If not otherwise indicated, the tax area assigned to Sales Orders created from inbound EDI 850.
Credit Card Receipt Type: If not otherwise indicated, the Receipt Type assigned to Sales Orders created from inbound EDI 850.
Auto-Send 810, 855, and 856 Documents (Not Recommended): If selected, the corresponding EDI documents will be uploaded to SPS without user interaction, based on certain Sales Order criteria.
Auto-Create Missing Products: If selected, any line item on an inbound EDI 850 that does not have a matching AcctVantage Product record will cause a Product record to be created automatically.
- Default Product Class: The new Product record will be associated with the Product Class indicated here.
Allow Overwrite of imported shipping charges: If selected, the user may modify freight charges on Sales Orders originated from imported EDI 850.
Contact Name, Email, Phone: These values are included on outbound EDI 856 and 810 documents.

After saving the web integration settings, click over to the Shipping tab in System Setup to enter the GS1 Company Prefix.

GS1 Company Prefix: A unique number that will identify your company as the owner of your barcode and the product its on. It is assigned to your company by GS1 and incorporated in auto-generated SSCC numbers.