Set up an alternate Receipt Type (e.g. credit card, ACH, wire transfer)

The system automatically allows you to select any checking account to receive funds into. However, the default receipt types are typically used only for cash or check receipts.

If you have customers who pay with a method other than a cash or check then you'll need to setup an alternate Receipt Type.

Create a new Receipt Type

Accounting notes for receipt types

Receipt types are used to drive the accounting for funds received via the Receipt screen in AcctVantage.

Debit: The Debit GL Code from the receipt type.

Credit: The Credit side of the entry will depend on what the receipt was entered for. In many cases, the credit entry will be A/R, although it could also be any sales account.

Navigate to Accounts Receivable ➤ Receipt Types and click the + symbol to create a new record. When you're finished entering the info below, click OK to save.

  • Name: This is the name that will appear in the drop-down menu when entering a new receipt.
  • Category: A convenient way to group alternate receipt types. If the category Credit/Debit Card is selected, this will open up a new setting to select the payment gateway
  • Debit GL Code & Account Name: The G/L account code and account name for the account that will be debited when the receipt type is used.
  • Inactive: Check this box to deactivate the receipt type. The receipt type will be removed from the drop-down menu in the receipts screen but it will not be deleted. All history will be preserved.
  • Available to Mobile: Check this box to make the receipt type available in the Sales module of the AV Mobile interface.
  • Payment Gateway: If the receipt type is a credit/debit card, then select the Payment Gateway here. Also see here for Payment Gateway setup instructions.
Receipt Type detail

Receipt entry

During receipt entry, click on the drop-down menu to select the Receipt Type.

This list will contain any G/L account that was assigned the setup type A - Checking (e.g. Cash - Checking and Cash - Money Market)

It will also include any alternate receipt types that you have setup (e.g. ACH and Credit Card).

Receipt entry