Apply a Client Deposit to A/R (Non-Posted Invoice)
This article will show you how to apply a Client Deposit to an Open Sales Order/Invoice. If you have already posted the Invoice and you need to apply a Client Deposit, see this article.
Note: This article assumes that there is already a Posted Client Deposit or A/R Credit. If there is not, please see the article on how to Enter a Client Deposit.
1. Open the Sales Order
You can see there is a $123 Balance Due and currently we are charging that to the Client's A/R Sub Account. This is not what we want to do because the customer already prepaid us a $123 Client Deposit.
Click the + symbol next to the Apply Open Credits or Deposits section.
2. Please select a Document.
3. The Client Deposit has now been applied to this Order.
Now you can see that the Balance Due = $0 and the $123 is listed under Applied Amount. You still might need to clear out the Charge to A/R amount so the Invoice can be posted.
When this Invoice is posted, instead of charging a Debit to the Client's A/R Sub-account, the Debit will be charged to the Client Deposits liability account.