G/L tab

This is an overview of the window.

This is an overview of the window.

1. Checking Accounts

You can have more than one checking account on the system, but only one can be the default account.

  • GL Acnt Code: The GL Account Code for the Checking Account. This is set up in the Chart of Accounts.
  • Name: The GL Account Name for the Checking Account. This is set up in the Chart of Accounts.
  • Last Check Number Used: The most recent check number consumed by the Print Checks function in the Accounts Payable Module.
  • Default Checking Account (Dft): You can only have one Default Checking Account. The default is the one with the checked box in this column.
Checking Accounts

2. GL Account Range

All GL Account Ranges must be 5-digit numbers. You cannot change any of the Account Ranges if an account has already been entered on the system. These are usually set up during Implementation.

  • Type: Type of account: A (asset), E (expense), I (income), L (liability), or N (net worth).
  • From: The first number in the GL Account Range.
  • To: The last number in the GL Account Range.
GL Account Range

3. Default GL Accounts

  • Retained Earnings: The GL Account Code designated for Retained Earnings. This is set up during Implementation.
  • AP Discount: The GL Account Code that tracks AP Discounts received from Vendors when the Disbursement is posted.
  • AR Discount: The GL Account Code that tracks AR Discounts taken by Clients when the Receipt is posted.
  • Sales Tax Account: The GL Account Code where Sales Tax is charged to when a Sales Order is posted.
  • Invoice Discount Account: The GL Account Code that tracks Invoice Level Discounts (i.e. Promotions) when the Sales Order is posted.
  • Client Deposit Account: The GL Account Code that will be charged when a Client Deposit (i.e. Receipt) is posted.
  • Default COGS Account: The GL Account that Cost of Goods Sold will be charged to when a Sales Order is posted.
Default GL Accounts