Monthly Data Maintenance Procedure (server)
The Data Maintenance process was greatly simplified in AcctVantage 2012 (and beyond) from previous versions and is now completed with a simple click of a button. Follow the steps below to complete this process.
***Our recommendation is that Data Maintenance should be performed on a monthly basis for optimal performance of your system.***
***DO NOT RUN ANY OF THE OTHER UTILITIES IN THE MAINTENANCE & SECURITY CENTER UNLESS EXPLICITLY DIRECTED TO DO SO BY ACCTVANTAGE SUPPORT.***
1. Log Off All Users
All users must be logged off of AcctVantage prior to running the maintenance routine.
2. Open the Maintenance & Security Center
On your AcctVantage Server, navigate to the Help Menu ➤ Maintenance & Security Center.
3. Run the Repair utility
- Select the Repair Tab.
- Select the Standard repair option.
- Click the Repair button.
Note: The AV Server Application will close and reopen in Maintenance mode. Be patient, this might take a minute or two.
DO NOT click either the Verify or the Compact buttons! If you accidentally do this please STOP. Do not proceed. Please call AV Support 828-692-3301.
*DO NOT Compact your data file or Verify Records and Indexes.
4. The Data File Has Been Repaired.
- When the Repair process is complete you will see a message that "The data file has been repaired." This just means that the Data Maintenance process has finished.
- You can now close this window.
4.1. The application will now quit.
Click OK to quit on the message below. You can now restart the AV Server Application.
After you start the AV Server Application again, the index file will be recreated. This part of the process depends on how large your data file is ... the larger the data file the longer rebuilding of indices will take.
When the AV Server is back up and running, you can have your AV Clients log in and return to using AcctVantage.