Purchase Order Receiving
This feature requires additional licensing. Please contact AcctVantage Sales for a quote.
The AV Mobile PO Receive process is intended for the Warehouse receiving team to be able to physically receive the items on each PO.
Receiving a PO via the AV Mobile interface:
- Updates each line item with the Received Quantity.
- Copies the Receive Notes to the Purchase Order.
PO Receive Setup
Before beginning this process, you will first need to change a setting that will allow users access to the PO Receive feature.
System Configuration
To change this setting globally, navigate to Administration > System Configuration and select Mobile from the drop-down menu. Find the setting for PO Receive and change it to True.
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User Access
To change this setting on a per-user basis, navigate to Administration > User Access Levels and open the User record that you want to change. Click on the System Access tab, find the Mobile - PO Receive setting and change it to True.
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Home Screen
To begin the PO Receive process, click on the Purchasing module and select PO Receive.
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1. Open the PO Receive screen
Enter (or scan) a PO number to receive.
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Click the Edit button.
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2. Receive the line items
There are a couple different ways to use this screen:
- There is a field where you can manually enter a Part Number or scan a barcode (this will increment the receive quantity by +1 each time).
- You can click the Receive Remaining button (this will receive all units remaining to be received).
- You can click Enter receive quantity and manually type the number of units to be received.
- PN: Part Number
- QO: Quantity Ordered
- UM: Unit of Measure
- RP: Received Previously (quantity that was received in a previous session)
- RR: Received Remaining (quantity remaining to be received)
- RC: Received Currently (quantity that has been received in the current session)
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2.1. Partially received line item
On the first line you can see what a partially received line item looks like.
There were 50 units ordered (QO) and 25 units received in this session (RC), therefore there are 25 units remaining to be received (RR).
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2.2. Fully picked line item
When you're finished receiving a line item, click Done with this line. You can now click the ➕ to select the next line item.
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2.3. Fully received Purchase Order
When each quantity has been fully received, the line item will turn green.
You can also enter a New Receive Note, which will be copied to the original Purchase Order.
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3. Save the Purchase Order
Click the Save button when you're finished.
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