• Company Name: The Vendor's company name (or if the Vendor is an individual enter the last name here).
• First Name, The: If the Vendor is an individual enter the first name here.
• Street Address: The Vendor’s street address. There are 3 lines available in this section if you need to enter a suite #, PO Box, etc.
• Vendor Code: A code that can be entered for each Vendor. (optional)
• City: The city in which the Vendor is located.
• State: The state in which the Vendor is located. This field uses the postal abbreviation.
• Zip: The postal code for the Vendor. It can be up to 10 characters.
• Country: The country in which the Vendor is located.

• Telephone Main: The Vendor's main phone number.
• Telephone PM: The Vendor's secondary phone number.
• Fax: The Vendor's fax number.
• E-mail: The Vendor's email address(es). This field can hold multiple email addresses separated by semicolon.
• Web Address: The Vendor's website URL.

Attributes

• Relation: A definition of the relationship between your company and the Vendor. To add new entries to the list, click the down arrow on the menu and then select Edit.
• Status:
  • Inactive: If selected, the Vendor record will be marked inactive.
  • Shipper: Check this box if the Vendor is to be used as a carrier on a Sales Order Bill of Lading.
• Account Manager: The name of your employee who is responsible for this account. There must be a user/employee record but the person does not need to log in to AcctVantage.
• Category: The Vendor category can be used/defined however you want to. To add new entries to the list, click the down arrow on the menu and then select Edit.
• Primary Contact, Phone & Fax: The main Vendor Contact and their contact information.
• Custom 01, 02 & 03: You can define these fields in any way desired. They do not affect any other data in AcctVantage unless there is some custom scripting involved. Please contact AV Support if you are seeking a customized solution involving these fields.
• SPS Trading Partner ID: A unique ID assigned by SPS Commerce to the Vendor. This is used to match activity in AV to the correct Vendor in SPS.
• SPS Carrier Alpha Code: The unique identifier for a transport/shipping company.
• SPS Trading Partner Map: When processing EDI transactions, each trading partner can have a unique set of requirements. The Trading Partner Map associates the Vendor with the correct set of requirements.

Memo

• Notes regarding the Vendor (viewable only to AcctVantage Users). As an example, you could write a short description of the Vendor's type of business or any other information helpful to your Purchasing staff.

• GL Account Name & Code: The Accounts Payable GL Account that will be charged when Vouchers are posted.
• 1099: This indicates that IRS Form 1099 will be issued to this Vendor. This is a reporting field only.
• AP Balance: The outstanding Accounts Payable balance on the Vendor’s account.
• # Disb. per AP Check: Enter the number of Disbursements to be paid on each check written to the Vendor. Usually this will be left blank unless your Vendor requires each Invoice to be paid with a separate check.

• Credit Limit: The credit limit extended to your company by your Vendor.
• Net Days Due: The number of days your company has to pay the Vendor the balance due on an Invoice.
• Discount %: If the Vendor offers discounts for early payments, the percentage of discount available if payment meets one of the two terms below:
  • If Paid Within: The number of days the payment must be made within after invoicing in order to be eligible for the discount.
  • Or By: The day of the month by which the payment must be made in order to be eligible for the discount.
• Terms Description: A new text field designed to contain info relating to the Vendor's A/P terms.
• Free Freight Threshold: The minimum purchase required in order to qualify for free freight on a PO.

• High Amount: The amount of the most expensive voucher ever generated for this Vendor.
• Last Amount: The amount of the most recent voucher generated for this Vendor.
• Last Date: The date of the most recent voucher generated for this Vendor, in MM/DD/YY format.

These fields are used to support processing NACHA payments.

• Bank Routing: The routing number for the Vendor's bank.
• Account Number: The Vendor's bank account number.
• Savings Account: Check this box if the account is a savings account. Leave it unchecked if the account is a checking account.

Accrued Inventory Payable (AIP) is an interim account used to hold the value of received goods after inventory has been received on a PO and before a Vendor Invoice has been Vouchered.  This is also known as Inventory Holding.

• GL Account Name & Code: The Accrued Inventory Payable GL Account that will be credited after PO Line Items are received and the Purchase Event is posted.
• Balance: The value of the received goods in the AIP account.

Identification

• Tax ID: The Vendor’s IRS Tax ID number.
• Know Us As (name or account ID): The name or number that your company is known as by the Vendor. This information can be printed on any Purchase Orders issued to this Vendor.

Default Checks and Voucher Accounts

• This list defines default Disbursement accounts for Checks and Vouchers issued to the Vendor. Click the + symbol to add a new account. Once the account is added, each time a Voucher is created for the Vendor these default accounts will appear on the Voucher. This feature would typically be used for supplies, services, utilities or other recurring charges; not for inventory purchases.

Default Foreight Currency: Default currency for AP Vouchers and PO's associated with the Vendor. Read more on Foreign Currency transactions.

Default Payment Type: The method normally used to pay this Vendor. Read more about Default Payment Types.