Add a Default Expense Accounts for Vendors

This lesson will describe how you can add default expense accounts for Vendors. This is extremely handy if Purchases from a particular Vendor always are charged to the same expense account(s). Once established, the default accounts will be used for new Quick Check and Voucher entries.

Add a Default Voucher Account on the Vendor record.

  1. Open the Vendor record and click on the Account Info tab.
  2. Locate Default Checks and Vouchers Accounts in the bottom right hand corner.
  3. Click the + symbol to add a new line item. Enter the GL Account Name and Code.
  • To remove a GL Account, click the trash can icon.
  • Click OK to save.
  • Enter a Voucher for this Vendor or...

    When you open the new Voucher window and enter the same Vendor, select the General Ledger tab and you will see line items populated with the Default Voucher Accounts that you specified.

    ...Enter a Quick Check for this Vendor.

    When you open a new Quick Check window and enter the same Vendor, you will see line items populated with the Default Voucher Accounts that you specified.