Recent Updates

  • Updated on: Apr 29, 2013

    Product - Bill of Materials Import

  • Updated on: Apr 25, 2013

    Client / Vendor Contact Import

    Contacts are the individuals associated with your Client/Prospect companies. Create Contacts manually via the Sales Module ➤ Contacts screen or via import using the supplied import template. When creating a new Contact record, the following items are required:

    • Client or Vendor? (must be C or V)
    • Client/Vendor Name
    • Last Name

    Notes:

    • Each Client or Vendor can have an unlimited number of associated Contacts.
    • Client and/or Vendor records must be in place before Contacts can be created/imported.

    Before you begin:

  • Updated on: Apr 24, 2013

    Product Alias Import

    Product Aliases are alternate Part Numbers used during Sales Order entry to refer to a single Product. For example, you may wish to record your Vendor's Part Number (for use on Purchase Orders) or your Client's Part Number (for use on Sales Orders) as a reference to your Part Number.

    Aliases may be entered manually via the Inventory ➤ Product record ➤ Aliases tab or can be imported using the supplied Product Import Template. When creating a new Alias record, the following items are required:

    • Parent Part #
    • Alias

    Before you begin:

  • Updated on: Apr 24, 2013

    Vendor Import

    Vendor records must be created before we process Purchase Orders. These records can be entered manually via the Purchasing ➤ Vendors screen or imported using the provided template. When creating a new Vendor record, only the Vendor Name is required.

    The following items will be assigned by default, and can be overridden if desired.

    • AP Account Code: This is the “Master” Accounts Payable account for the Vendor AP activity. You do not need to create a sub-account; AcctVantage does that automatically. Override the AP Account if desired.
    • Accrued Inventory Payable GL Code: This is the “Master” Accrued Inventory Payable liability account for purchase accruals. You do not need to create a sub-account; AcctVantage does that automatically. Override the Deposits account if desired.

    *There are many available fields for tracking of Vendor information that can be entered during setup or at any time in the future.

    Before you begin:

  • Updated on: Apr 24, 2013

    Shipping / Billing Address Import

    Each Client record can have an unlimited number of alternate addresses used for Shipping or Billing purposes. The Ship To or Bill To Addresses can be entered manually via the Sales Module ➤ Ship/Bill To screen or imported using the provided template. When creating a new Ship/Bill To record, the following items are required:

    • Parent Client (or Vendor) Name
    • Ship To Company Name
    • Zip Code

    Notes:

    • By default, the address stored on the main Client record is used as the default shipping/billing address.
    • During import, you may indicate a default Shipping address.
    • Any address may be used as a Shipping or Billing address for any given Sales Order.

    Before you begin:

  • Updated on: Mar 08, 2013

    Additional, Project Based Services

    The following services are provided at additional cost on a project basis. Each project is evaluated and will be delivered on an hourly or fixed bid basis depending on the complexity and scope of the project.

  • AcctVantage Implementation services are done on a fixed bid basis rather than an hourly billing approach. This document outlines what is included in that fee, as well as optional services that may be helpful to you.

  • Updated on: Mar 04, 2013

    Markup vs. Margin Calculation

    • Margin is calculated based on the Sell Price.
    • Markup is calculated based on Unit Cost.
    Manual Sales
  • Updated on: Mar 01, 2013

    Promotions / Discounts

    There may be times when you want to offer Discounts off of an entire Invoice as opposed to the line-item discounts that the Price Break system offers or the incentive-based discount that AR terms offer. AcctVantage allows you to setup Promotion-style Discounts that can be applied on the Sales Order level.

    You can have Promotion/Discount types that are applicable...

    • ...at any given time.
    • ...only during a specific date range.
    • ...only for the first order a Client places.
    • ...only for a single use by each Client.

    Other Notes:

    • Discounts that have no date range and are not one-time use only can be set to apply by default to specific Clients that you wish to give discounts to.
    • Discounts are posted as debits to a GL income account (set in System Setup).
    • Discounts are taken off the Sales Order subtotal (i.e. before Tax and Freight).
    • Once a Promotion/Discount has been used on a Sales Order it can not be modified (with the exception of the Date Range).
    Manual Sales
  • The purpose of this article is to illustrate how each step of the Purchasing/Accounts Payable process affects the General Ledger. This article itself is not intended to be a tutorial on how to perform these steps. For each step in the process I will cross-reference to the GL Transaction View which will show the journal entries created by the transaction. These journal entries are automatically created by AcctVantage when the related records are posted.

    Also, there are many circumstances in which different (or additional) entries will be created during this cycle. For the purposes of this lesson, I've chosen relatively basic data to use.