Recent Updates

  • Updated on: Mar 04, 2013

    Markup vs. Margin Calculation

    • Margin is calculated based on the Sell Price.
    • Markup is calculated based on Unit Cost.
    Manual Sales
  • Updated on: Mar 01, 2013

    Promotions / Discounts

    There may be times when you want to offer Discounts off of an entire Invoice as opposed to the line-item discounts that the Price Break system offers or the incentive-based discount that AR terms offer. AcctVantage allows you to setup Promotion-style Discounts that can be applied on the Sales Order level.

    You can have Promotion/Discount types that are applicable...

    • ...at any given time.
    • ...only during a specific date range.
    • ...only for the first order a Client places.
    • ...only for a single use by each Client.

    Other Notes:

    • Discounts that have no date range and are not one-time use only can be set to apply by default to specific Clients that you wish to give discounts to.
    • Discounts are posted as debits to a GL income account (set in System Setup).
    • Discounts are taken off the Sales Order subtotal (i.e. before Tax and Freight).
    • Once a Promotion/Discount has been used on a Sales Order it can not be modified (with the exception of the Date Range).
    Manual Sales
  • The purpose of this article is to illustrate how each step of the Purchasing/Accounts Payable process affects the General Ledger. This article itself is not intended to be a tutorial on how to perform these steps. For each step in the process I will cross-reference to the GL Transaction View which will show the journal entries created by the transaction. These journal entries are automatically created by AcctVantage when the related records are posted.

    Also, there are many circumstances in which different (or additional) entries will be created during this cycle. For the purposes of this lesson, I've chosen relatively basic data to use.

  • Updated on: Feb 27, 2013

    ◊ Sales & Accounts Receivable Process

    The purpose of this article is to illustrate how each step of the Sales/Accounts Receivable process affects the General Ledger. This article itself is not intended to be a tutorial on how to perform these steps. For each step in the process I will cross-reference to the GL Transaction View which will show the journal entries created by the transaction. These journal entries are automatically created by AcctVantage when the related records are posted.

    Also, there are many circumstances in which different (or additional) entries will be created during this cycle. For the purposes of this lesson, I've chosen relatively basic data to use.

  • Updated on: Feb 04, 2013

    Cross-references

    Cross-referencing is one of the most powerful tools in AcctVantage. Used throughout AcctVantage, it allows you to quickly search for a list of records in one window based on a selection of records in a related window. Cross-referencing can quickly become an indispensable part of your routine.

    For example, let’s say you are reviewing a Client record want to see all of the Sales entered for that Client. Simply highlight the Client record, in the Client List View, and then open the Sales Order List View. On the Sales Order screen, use the Cross-reference tool to find records related to the Client screen. The result will be a list of all Sales Orders for that Client!

    *See below for an illustration of this example.

    One last thing to note: If you highlight a record in the "From" window, the cross-reference in the "To" window will only display records based on that one selection. However, if nothing is highlighted in the "From" window, the cross-reference in the "To" window will assume everything in the "From" window is the current selection and will display corresponding records based on that.

  • Updated on: Feb 04, 2013

    Can I Download a Complete Manual?

    Yes! You can download the entire manual or an individual lesson in PDF format ready for your printer.

  • Updated on: Feb 01, 2013

    Restore From a Backup File

    If you need to roll back to a previous version of your data here's how.

    See the lesson for Backup Preferences if you are first setting up these preferences or want to modify existing preferences for data backups.

  • Updated on: Jan 30, 2013

    Invoice Posting Issues

    If an Invoice won't post and you see an error that says Error #4e in PostTransCachesFlush, the Rebuild Invoice Utility can be used to fix this.

  • This article describes what do to in the case that you receive a message that states:

    An error has been detected during the log file integration. You must restore the data from your last backup in order to integrate all the operations contained in the log file.

  • Updated on: Jan 30, 2013

    AR Sub-Account not found

    This error could occur when posting a Sales Order for a new Client:

    Example: Invoice 601436 AR Sub-Account for Client Widget Buyer not found. Transaction not posted.