Receive items on a Purchase Order (LAN Client)

AV 2017 introduces PO Receiving via bar code scanner, web browser and hand held devices.  Refer to this article for more information!

 

If you've created a Purchase Order for Inventory items then you'll need to get those items into Inventory so you can sell them to your Clients. Here's how to do it!

1. Open the PO that contains items you want to Receive.

2. Receive PO Line Items

  1. Enter the date that the items were received in the Event Date field.  This date controls when the inventory is recorded in the accounting system.
  2. In the top section, highlight the Line Items to receive and click the Receive Selected button. A new line item is created under Current Shipment.
  3. You will see the Quantity received and Rec. Curr will be equal - also these will equal the Ordered quantity.

As soon as you select OK, the inventory items are made available in the system.

Did your Receiving Clerk review the Packing List and discover this shipment only contains half of the items ordered on the PO? You can receive a partial quantity if you need to (see next step).

3. Receive a partial quantity of items.

  1. Click into the Quantity for the new line item created under Current Shipment and change this to the actual quantity received in this shipment.
  2. The Quantity and Rec. Curr are still equal to each other. However, you now will also see the Remaining column populated with the difference between Ordered and Rec. Curr.

You can receive as many shipments on a PO as is necessary to receive all of the Ordered quantity. Do not "close" the PO until you are certain all items have been received.

Note about Accounting

When you've received inventory, AcctVantage creates a post-able transaction called a Purchase Event.  The Purchase Event will, at posting, debit your Inventory Asset account(s) and credit the Vendor's Accrued Inventory Payable Sub-account for the value of the received inventory. When you enter the Vendor's invoice as a Voucher, you will have opportunity to adjust for changes in the cost, shipping, taxes, etc.