Pay a bill with an alternate Payment Type (i.e. Credit Card, ACH, Wire, etc.)
Read this article on Payment Types to set up alternate forms of payment.
1. Use a Payment Type other than a check to pay an open AP item.
Note: In this scenario we are assuming the Voucher has already been entered to an AP Payment Type and the Disbursement has been Marked to Pay.
- Open the Accounts Payable > Make Payments (Print Checks in AV 2015 and earlier) window, select AP Disbursement.
- You'll see a list of Payment Types listed under Payment Source Information. Highlight the Payment Type you want to pay with.
- *From here you will continue just as you would if paying by AP Check.
- Select the Disbursements to be paid. Rather than a Check Number being assigned, you will key a Reference for each payment being made. This reference may be an authorization number from your ACH transaction, or a code that you make up. In short, the Reference Number is your way of tracking this payment.
- Click Print. This will print a record using the Custom Form you have selected to use when printing AP Checks. It will be formatted identically except there will be no check number.
2. Use a Payment type to pay a new Vendor's Invoice
Note: In this scenario we are assuming the Voucher has NOT yet been entered.
When entering a new Vendor's Invoice via the Voucher screen, you can indicate a payment method other than AP and bypass the AP Disbursement & Payment process.
On the Voucher, use the Payment Type pull down to select the desired payment method. The GL Account associated with the Payment Type (rather than Accounts Payable) is charged with a CREDIT.
This process bypasses the AP aging entirely...you are settling the vendor's invoice without ever making an entry to your AP liability.