Pay a bill with an alternate Payment Type

There are two ways to pay a Vendor invoice with an alternate Payment Type (i.e. not a check):

  1. Accounts Payable -> Make Payments: This method mirrors the common A/P aging and check printing process.
  2. Voucher entry: This method records the payment directly via the A/P Voucher.

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For setup info, see this article on Payment Types.

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Each example below is illustrated using ACH as the Payment Type. This is just one example. Here are a list of suggestions but this is by no means a comprehensive list.

  • ACH
  • Credit Card
  • Wire Transfer

1. Process the payment via the Make Payments screen

In this scenario we are assuming:

  • The Voucher has already been entered and charged to Accounts Payable (i.e. "AP, Open" or "AP, Marked to Pay")
  • The Disbursement has already been Marked to Pay.
  1. Navigate to Accounts Payable -> Make Payments and select AP Disbursement.
  2. Under Payment Source Information, highlight the Payment Type you want to pay with. From here you will continue just as you would if paying by A/P Check.
  3. Select the Disbursements to be paid.
    • (Optional) You can enter a Reference Number for each payment being made. This reference may be an authorization number from your ACH transaction, or a code that you make up.
  4. Click Process. This will print a document using the Custom Form you have selected to use on the alternate Payment Type.
Make Payments - Alternate Payment Type

2. Process the payment during Voucher entry

In this scenario we are assuming the Voucher has NOT yet been entered.

When entering a Vendor invoice via the Voucher screen, you can indicate a payment method other than "AP, Open" or "AP, Marked to Pay" in order to bypass the A/P aging and check printing process.

To accomplish this, use the Payment Type menu to select the alternate Payment Type. The G/L Account associated with the Payment Type will be charged with a Credit. (The Debit side of the transaction will depend on what the Voucher is paying for -- e.g. inventory, expense, etc.)

Using this method bypasses A/P Aging entirely -- the Vendor's invoice will be paid without incurring a liability. The Voucher Date is the payment date and the payment will be recorded when the Voucher is posted.

Voucher Entry - Alternate Payment Type