View A/P Aging

The View AP Aging area shows all records of payments owed the Vendors, including paid and outstanding items.

1. Open the View AP Aging window.

Navigate to Accounts Payable ➤ View AP Aging

This is a read-only area. AP Aging records can not be created from this window. Enter the criteria for the records you want to see, then click Find. A list of AP Aging records will appear. Double-click on a record to see record details. To exit, click Done.

Open the View AP Aging window.

2. View AP Aging window

  • Open
    • OP: there is still a balance due on the line item.
    • CL: the item has been paid off.
  • Type
    • vch: voucher
    • adj: adjustment
  • Vendor: The name of the company or person to whom money is or was owed.
  • Our PO: The number that your company assigned to the Purchase Order associated with the bill.
  • Doc Date: The date that the Voucher was posted, in MM/DD/YY format.
  • Due Date: The date by which the bill must be paid.
  • Ven Inv. No.: The number that the Vendor assigned to the invoice associated with the bill.
  • Doc. Amount: The original cost charged by the vendor.
  • Amount Due: The amount of money still owed.
  • Disc. Amount: The monetary value of the discount available for this line item.
  • Aging Columns
    • Current: Outstanding balances that are not currently past due (usually 0 - 30 days from the Doc Date).
    • 30: Outstanding balances that are in the first aging period (usually the first 30 days after the Due Date).
    • 60: Outstanding balances that are in the second aging period (usually the 31st to 60th day after the Due Date).
    • 90: Outstanding balances that are in the third aging period (usually the 61st to 90th day after the Due Date).

3. AP Aging Detail record

Double-click on an entry in the AP Aging list to see the detailed record. Fields in the AP Aging record are read-only. Click OK to exit the record.

Reference

  • Vendor Name & Code: The name & code of the person or company to whom money is owed.
  • Document Type: The type of document which created the payable.
  • Document ID: An internal number assigned to the document.
  • Document Date: The date that the Voucher was posted, in MM/DD/YY format.
  • PO/Memo: An explanatory note about the payment, usually consisting of the Purchase Order ID and/or a memo from the source document.

Document Info

  • Voucher ID: An internal number for the Voucher.
  • Due Date: The date that the payment is due, taken from the Voucher record.
  • Remaining: The amount still owed on this payable.
  • Doc. Amount: The original amount owed.
  • Disc. Available: The monetary value of the AP Discount, taken from the Voucher record.
  • Disc Taken: If checked, your company took the discount.
  • Pending Check Info: The number of the Ready to Post (RTP) Disbursement check, along with the print date.
  • Pending Payment: The monetary value of a Ready to Post (RTP) Disbursement check.

Check Info

  • Check ID or Memo: The check number for the payment, or a description of the check or adjustment.
  • Type
    • vch: voucher
    • adj: adjustment
  • Date: The date of the check or adjustment, in MM/DD/YY format.
  • Amount: The monetary value of the check or adjustment.