Recent Updates
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Updated on: Dec 20, 2023
GL Account Profit Centers & Departments
Profit Centers & Departments are used to further categorize and report on Income and Expense activity only. They are optional.
Manual Accounting / General Ledger -
Updated on: Dec 18, 2023
Install an AcctVantage Key File
Note: Beginning with AV 2017, key files are validated at the major revision level (2017.x) rather than for each minor release. You will only require a new key when upgrading from AV 2017.x to AV 2017.y
Use these instructions for module upgrades, expiration date extensions and user count expansions. If the Key File is being installed as part of an AcctVantage version number upgrade, i.e AV 2009 to AV 2013, follow the included upgrade instructions and disregard this tech note!
AcctVantage Support will issue a Key File that is tied to the Company Name found on the Administration ➤ System Setup screen in AcctVantage.
- This Key File must be placed in the same folder as your AcctVantage data file. If you are unsure about the location of your current Key File, you can search your computer for files with a *.akf extension. Remove any previous Key Files that are in the folder.
- On a Macintosh server, the path to this folder is typically: /Applications/AcctVantage ERP/Your Company Data
- On a Windows server, the path to this folder is typically: C:\Program Files\AcctVantage ERP\Your Company Data
- Download the Key File on to the AV Server machine and place the new Key File (*.akf) inside the Your Company Data folder.
Manual Administration - This Key File must be placed in the same folder as your AcctVantage data file. If you are unsure about the location of your current Key File, you can search your computer for files with a *.akf extension. Remove any previous Key Files that are in the folder.
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Updated on: Dec 14, 2023
Receiving a Non A/R Payment
Occasionally, you will receive a payment for something other than an Accounts Receivable Invoice or Client Deposit.
A Non A/R Receipt is used in cases where the incoming funds are not to be applied to an Accounts Receivable item. Acctvantage allows for Non A/R Receipts to be tied either to a Client or a miscellaneous payer. Vendor refunds and payments received from employees are just two examples where you may find a Non A/R Receipt to be useful.
This lesson will only cover the specifics of Non A/R Receipts. For the basics on entering a Receipt see the article on how to Receive a Payment from a Customer.
Manual Accounts Receivable / Sales -
Updated on: Dec 13, 2023
Tax Area Import
Manual Importing Data -
Updated on: Dec 11, 2023
Data Maintenance Warning Message
Manual Administration -
Updated on: Dec 06, 2023
Posting Sessions
When AcctVantage performs a Posting Session, (initiated through the General Ledger Module), it looks for all transactions marked Ready To Post, and will post them (i.e. record the transaction(s) in the General Ledger). This is important because AcctVantage cannot reflect correct financial information until transactions have been posted.
The Posting Sessions area shows general information about these posting sessions, including who posted the transactions, how many transactions were posted during each session, the General Ledger accounts affected with debit (credit) value, and the time and date that the posting sessions began and ended.
Manual Accounting / General Ledger -
Updated on: Nov 17, 2023
Add a Tax / Surcharge to an Order
Manual Accounts Receivable / Sales -
Updated on: Nov 17, 2023
AvaTax - Integration Setup
Manual Software Integrations -
Updated on: Nov 16, 2023
Print File Folder Labels
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Updated on: Nov 15, 2023
Adjusting Journal Entry - Line Types
The Type column in the Adjusting Journal Entry line items section designates the type of account that the adjustment is for.
See the article for Adjusting Journal Entries if you're looking for a more general understanding of how these entries work.
Manual Accounting / General Ledger