View History

The View History function allows you to see historical GL account data. This function provides summary data for each reporting period. From the summary, you can drill-down to view detailed data for each fiscal period. From the detailed data you can drill into the associated source documents.

Opening the View History Area

Click on the History button to see a table of GL Account data. Note: in some places this button has been changed to an icon that resembles a clock.

See below for examples of places in AcctVantage where you can use this feature.

Clients

From the Account Info tab of a Client/Sales Master record you can view Accounts Receivable and Deposit history.

Client record

Vendors

From the Account Info tab of a Vendor record you can view Accounts Payable and Accrued Inventory Payable history.

Vendor record

GL Accounts

From a GL Account record in the Chart of Accounts you can view history related to any GL Account.

GL Account record

Products

From the Inventory tab of a Product record you can view Inventory and Deferred Revenue history. In this screen, you'll need to select the warehouse in order to view a specific Inventory Asset account's history.

Product record

The View History Area

The View History Area

Define the Date Range Used

  • From: This is the start date for the history data you would like to view, in MM/DD/YY format.
  • To: This is the end date for the history data you would like to view, in MM/DD/YY format.
Define the Date Range Used

Define the Summary Periods

You can display data in either Fiscal Year format or Calendar Year format.

Fiscal (Default)

  • Fiscal Year: view a Fiscal Year as a whole.
  • Fiscal Period: view the year divided into Fiscal periods, which are defined in the Fiscal Period Setup area.

Calendar displays your data in calendar year periods, regardless of how your fiscal year is set up.

  • Annually: Display data for the calendar year as whole.
  • Semi-Annually: Divide the year into 2 six month periods (January - June and July - December).
  • Quarterly: Divide the year into 4 three month periods (January - March, April - June, July - September, October - December).
  • Monthly: Divide the year into 12 months (January - December).
  • Semi-monthly: Divide the year into 24 half month periods. Each month is divided two periods, from the 1st - 15th and the 16th - last day of the month.
  • Bi-weekly: Divide the year into 26 two week periods, plus a 27th period which consists of one day normally or two days if it’s a leap year.
  • Weekly: Divide the year into 52 weeks, plus a 53rd week which consists of one day normally or two days if it’s a leap year.  
  • Daily: Divide the year into 365 days normally or 366 days if it’s a leap year.
Define the Summary Periods

Viewing and Defining Data Displayed in Table Form

Click the Display button to define the columns that are visible. Click the left side of each label, which will place an X to make the column visible. Click OK to save.

Click Print to print the table.

Viewing and Defining Data Displayed in Table Form

Drilling Down

When viewing the Summary Table, you can view associated transactions and source documents for each reporting period by drilling down.

  1. Double-click on a report period to drill down to a list of transactions within that period.
  2. From within the list of transactions, double-click on a list item to drill down to the source document for the transaction.
Drilling Down