Recent Updates

  • Updated on: Apr 14, 2022

    Foreign Currency Setup

    *NEW FEATURE for AV 2015*

    Acctvantage now supports Foreign Currency (FC) for Purchasing and Accounts Payable. These FC amounts are tracked in parallel to the normal amounts in US Dollars. The General Ledger will always carry the transactions stated in USD. This article details how to define the Foreign Currencies in the system.

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    Here is the basic outline of how to set up and use FC in AcctVantage:

    1. Install the Foreign Currency View Definition and the check form with FC support.
    2. Define the FC's that you will be using (i.e. the subject of this article).
    3. Tag your Vendor records with the applicable FC.
    4. Issue a Purchase Order (FC info is tracked alongside USD).
    5. Enter a Voucher for the Vendor's Invoice (FC info is tracked alongside USD).
    6. Pay the Vendor via Quick Check (FC info is tracked alongside USD).

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    Manual Accounting / General Ledger

  • Updated on: Apr 13, 2022

    Add Default Expense Accounts for Vendors

    This lesson will describe how you can add default expense accounts for Vendors. This is extremely handy if Purchases from a particular Vendor always are charged to the same expense account(s). Once established, the default accounts will be used for new Quick Check and Voucher entries.

    Manual Accounts Payable / Purchasing
    AP Vouchers

  • Updated on: Apr 13, 2022

    Set up an alternate Payment Type (i.e. credit card, wire transfer, etc.)

    AcctVantage supports the use of AP Payment Types other than checks! If you pay some Vendors using a credit card, electronic funds transfer (EFT), automated clearing house (ACH) or any other method you can set up a new Payment Type and use it to pay your bills.

    Manual Accounts Payable / Purchasing

  • Updated on: Apr 11, 2022

    Promotions / Discounts

    There may be times when you want to offer Discounts off of an entire Invoice as opposed to the line-item discounts that the Price Break system offers or the incentive-based discount that AR terms offer. AcctVantage allows you to setup Promotion-style Discounts that can be applied on the Sales Order level.

    You can have Promotion/Discount types that are applicable...

    • ...at any given time.
    • ...only during a specific date range.
    • ...only for the first order a Client places.
    • ...only for a single use by each Client.

    Other Notes:

    • Discounts that have no date range and are not one-time use only can be set to apply by default to specific Clients that you wish to give discounts to.
    • Discounts are posted as debits to a GL income account (set in System Setup).
    • Discounts are taken off the Sales Order subtotal (i.e. before Tax and Freight).
    • Once a Promotion/Discount has been used on a Sales Order it can not be modified (with the exception of the Date Range).
    Manual Accounts Receivable / Sales
    discounts promotions

  • Updated on: Apr 08, 2022

    Credit Hold

    The Credit Hold function of AcctVantage allows you to set parameters that will trigger Credit Hold status for Clients. By default, a status of “on Credit Hold” will trigger warnings when opening Client records or opening a Sales Order for a Client. Credit Hold can be enabled or disabled globally or for individual Clients.

    By default, AR charges are blocked for Clients who are over their credit limit. This block can be over-ridden only by users specifically given that access in User Access Levels. AR charges are not blocked for Clients who are past due, but still within their credit limit.

    Manual Accounts Receivable / Sales

  • Updated on: Mar 29, 2022

    Pick and Pack (LAN Client)

    AV 2017 introduces bar code scanner, web browser and handheld device picking/packing of Sales Orders.  Refer to this article for more information!

     

    Pick and Pack Sales Order line items from within a specialized view into the Sales Order record. Now your order fulfillment team can use a barcode scanner to pull up the order in AV from a pick ticket and then scan the items as they are picked for shipment.

    Before you begin:

    *Scroll to the end of this article for a video demonstration of this feature.

    Manual Accounts Receivable / Sales

  • Updated on: Mar 23, 2022

    AcctVantage ERP 2017 - System Requirements

    Below are bare minimum system requirements for both AcctVantage Client and Server hardware. Better than minimum hardware will improve performance.

    AcctVantage Technical Support does not support hardware, network, or other IT setup outside of actually installing and configuring the AcctVantage software. However, we will be happy to work with your IT staff or consultants to discuss our experiences with various hardware/network situations.

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    Notes on Operating Systems:  

    • AcctVantage releases are certified to work with specific versions of Macintosh and Windows Operating Systems.  
      • For Macintosh, certifications are done at the 10.x level, meaning that an AcctVantage version certified for 10.5 or earlier will not operate on a server or client running Mac OS 10.4.  
      • For Windows, the certification is done by major release version such as Windows XP or Windows 7.
    • We suggest turning OFF all Automatic Update programs that may update an Operating System version. The OS certification applies to both Server and Client machines.
    • Bookmark this article for the latest supported OS versions and the corresponding AcctVantage release.
    • AcctVantage operates on a Local Area Network (LAN) using TCP/IP protocols. If all users are on the same LAN, then dynamic IP address assignment is acceptable. It is recommended that all LAN connections be routed through switches rather than hubs and that “daisy-chaining” of switches and/or hubs be avoided.
    Manual All Downloads, Installers & Release Notes
    implementation 2017

  • Updated on: Mar 23, 2022

    Import Wizard - Vendors

    Important: Please execute a database backup prior to starting any import process!

    Notes about special fields:

    • Vendor Name: This field is required when creating new records. It can also be used as a key to lookup Vendor records when choosing the Update Existing Records option.
    • ID: This field is not required. It can be used as a key to lookup Vendor records when choosing the Update Existing Records option.
    Manual Importing Data

  • Updated on: Mar 23, 2022

    Import Wizard - Products - Client Price Breaks

    Important: Please execute a database backup prior to starting any import process!

    Notes about special fields:

    • Part Number: This field is required.
    • Price Break Level (aka Price Break Type): This field is required.
    Manual Importing Data

  • Updated on: Mar 23, 2022

    Import Wizard - Products - Bill of Materials

    Important: Please execute a database backup prior to starting any import process!

    Notes about special fields:

    • Kit or Assembly Part Number: This field is required whether creating a new BOM or updating the existing BOM.
    • Component Part Number: This field is required whether creating a new BOM or updating the existing BOM.
    • Component Quantity: This field is required whether creating a new BOM or updating the existing BOM.
    Manual Importing Data