Recent Updates
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Updated on: Feb 02, 2023
Find Open Purchasing - By Purchase Order
How to find POs that have not yet been received. We will look at finding open POs by Vendor as well as by Product. In this article, we are finding the PO document that may contain several line items. You may also want to review the article, Find Open POs - By Line Item.
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Updated on: Jan 16, 2023
Void a Check (or a Check Register Entry)
Important Note: If the check was an AP Disbursement check, the associated AP Document(s) (initiated by either Voucher or Journal Entry) will be credited. This means that the Disbursement(s) will be reopened. The AP Document(s) will reappear on aging reports and open AP Disbursement lists.
- If you want to go ahead and pay the Vendor at some point, you would apply payment on the re-opened Disbursement and proceed with the check printing procedure as usual.
- If you wish to close the AP Document without paying it, then you could create an Adjusting Journal Entry close the open AP Document.
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☆ NEW FEATURE for AV 2015.1.1.3 ☆
There is now a setting that will let you use either the Check Date or Current Date as the default date that will be used to void the check as of. See the last step in this article for more info.
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Updated on: Jan 16, 2023
Reprint a Check
These instructions will teach you how to reprint a check if you've already accepted a check run and posted the Disbursements.
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Updated on: Jan 11, 2023
Undo the "Remember Password" setting
Manual Administration -
Updated on: Jan 11, 2023
How to find which invoices were paid by check number
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Updated on: Jan 03, 2023
Soft Close a Fiscal Period or Fiscal Year
When you Soft Close a Fiscal Period or Year, you can still reopen (i.e. Soft Open) it if needed.
Manual Accounting / General Ledger -
Updated on: Dec 29, 2022
GL Transaction View
GL Transaction View allows you to view the General Ledger entries created by transactions in AcctVantage. For example:
- You can view the effect on your General Ledger caused by a specific transaction (Sales Order, Purchase Order, etc.) or group of transactions by Cross Referencing.
- You can also view the GL Transactions by other criteria (Transaction Date, Account Code, etc.) by using the Quick Search or Power Search functions.
The GL Transaction View is a powerful auditing and technical support tool. These examples below are only the tip of the iceberg compared to what can be done using this window.
This is a view-only area; new records cannot be created from this window.
Manual Accounting / General Ledger -
Updated on: Dec 28, 2022
Add a Default Payment Type for Vendors
This lesson will describe how you can add default expense accounts for Vendors. This is extremely handy if Purchases from a particular Vendor always are charged to the same expense account(s). Once established, the default accounts will be used for new Quick Check and Voucher entries.
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Updated on: Dec 28, 2022
Create a Debit Memo (i.e. return inventory to the Vendor)
Debit Memos are used to return items to your Vendor. There are 2 types of Debit Memo, Associated and Unassociated.
Associated Debit Memos (Step 2 below) are tied to an original Purchase Order and offers very tight control over the inventory Lots being returned and their value. Use this approach if Lot tracking is important in your operation.
Unassociated Debit Memos (Step 3 below) are more flexible in allowing the user to determine the value of the returned items and to select (or ignore) Lot selection without regard to their original source PO. Use this process if Lot tracking is not important in your operation.
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Updated on: Dec 28, 2022
Bank Reconciliation
When you receive, or download, your account statement from your bank you can use the Reconcile function to compare the Bank Statement (bank balance) with your checking account in AcctVantage (book balance) and update your records accordingly.