Recent Updates

  • Updated on: Feb 02, 2023

    Serial Numbers

    Serial Numbers are formatted in the Product record and assigned (either manually or automatically) when the Products are entered into Inventory. (i.e. When they are received on a PO or if the Product is an Assembly the Serial Number will be assigned when the item is built via a Work Order.) When a Serialized item is sold, the Serial Number will be selected on the Fulfillment tab of the Sales Order.

    The Serial Numbers window allows you to track the status of each Serialized Product in your Inventory (Available or Sold). AcctVantage also allows you to see the history of each item -- the date and amount of its purchase, as well as the date and amount of its sale.

    Manual Inventory & Warehouse Management
    serial numbers auto serial number generation serialized product

  • Updated on: Feb 02, 2023

    Purchase Orders & Alternate Units of Measure

    AcctVantage ERP supports purchasing from your Vendors using any available Unit of Measure. This means you can stock an item by the each while purchasing by the case, or buy a foot and sell a yard.

    In order to issue PO's using Alternate Units of Measure, you must first define and then associate these Alternate UM's with the Product you are purchasing. Please refer to the lesson on How to Setup Alternate Units of Measure.

    If you are selling Products using Alternate UM's, please refer to the lesson on Sales Orders & Alternate Units of Measure.

    Manual Accounts Payable / Purchasing

  • Updated on: Feb 02, 2023

    Purchasing History

    The Purchase Analysis feature provides a convenient way to analyze your company's purchasing history. This feature gives you access to the line item detail of all Purchase Orders so that you can search and report on any activity by Product or Vendor.

    Note that AcctVantage’s search engine allows you to quickly find the desired Purchase Events. Available search criteria includes Vendor Name, Part Number, Product Name and many other fields.

    Manual Accounts Payable / Purchasing
    Purchase Analysis purchasing history

  • Updated on: Feb 02, 2023

    Find Open Purchasing - By Purchase Order

    How to find POs that have not yet been received. We will look at finding open POs by Vendor as well as by Product. In this article, we are finding the PO document that may contain several line items. You may also want to review the article, Find Open POs - By Line Item.

    Manual Accounts Payable / Purchasing
    PO Purchase Order

  • Updated on: Jan 16, 2023

    Void a Check (or a Check Register Entry)

    Important Note: If the check was an AP Disbursement check, the associated AP Document(s) (initiated by either Voucher or Journal Entry) will be credited. This means that the Disbursement(s) will be reopened. The AP Document(s) will reappear on aging reports and open AP Disbursement lists.

    • If you want to go ahead and pay the Vendor at some point, you would apply payment on the re-opened Disbursement and proceed with the check printing procedure as usual.
    • If you wish to close the AP Document without paying it, then you could create an Adjusting Journal Entry close the open AP Document.

    ________________________________________________________

    ☆ NEW FEATURE for AV 2015.1.1.3 ☆

    There is now a setting that will let you use either the Check Date or Current Date as the default date that will be used to void the check as of. See the last step in this article for more info.

    Manual Accounts Payable / Purchasing

  • Updated on: Jan 16, 2023

    Reprint a Check

    These instructions will teach you how to reprint a check if you've already accepted a check run and posted the Disbursements.

    Manual Accounts Payable / Purchasing
    2017

  • Updated on: Jan 11, 2023

    Undo the "Remember Password" setting

    Manual Administration

  • Updated on: Jan 11, 2023

    How to find which invoices were paid by check number

    Manual Accounts Payable / Purchasing
    check register ap voucher vendor invoice

  • Updated on: Jan 03, 2023

    Soft Close a Fiscal Period or Fiscal Year

    When you Soft Close a Fiscal Period or Year, you can still reopen (i.e. Soft Open) it if needed.

    Manual Accounting / General Ledger
    fiscal period fiscal year soft close

  • Updated on: Dec 29, 2022

    GL Transaction View

    GL Transaction View allows you to view the General Ledger entries created by transactions in AcctVantage. For example:

    • You can view the effect on your General Ledger caused by a specific transaction (Sales Order, Purchase Order, etc.) or group of transactions by Cross Referencing.
    • You can also view the GL Transactions by other criteria (Transaction Date, Account Code, etc.) by using the Quick Search or Power Search functions.

    The GL Transaction View is a powerful auditing and technical support tool. These examples below are only the tip of the iceberg compared to what can be done using this window.

    This is a view-only area; new records cannot be created from this window.

    Manual Accounting / General Ledger
    cross reference general ledger gl transaction view