Recent Updates
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Updated on: Feb 02, 2023
Duplicate, Recurring and Template Sales Orders
<p>Sales Orders, Quotes and Invoices may be duplicated/copied to process recurring orders. Records can also be marked as Templates for quick lookups. </p>Manual Accounts Receivable | Sales -
Updated on: Feb 02, 2023
How do I change the check number sequence?
<p>While there are legitimate reasons to change the sequence of check numbers in AcctVantage to use a lower check number, this can cause issues if it is used frivolously. It is best to use these instructions with guidance from <strong><a href="../../9723/l/82759?data-resolve-url=true&data-manual-id=9723" data-object-class="article" data-object-uuid="5F4F93EA-D26C-49BE-A5EF-29C435F3FCD0" data-object-manual-uuid="C1E48560-6A34-0130-672E-12313804AAC3" data-resolve-url="true" target="_blank">AcctVantage Support.</a></strong></p> <p><span style="color: rgb(255,0,0)"><strong>PLEASE USE THIS ARTICLE WITH CAUTION!</strong></span></p> -
Updated on: Feb 02, 2023
Clear Accrued Inventory Payable Balance
<p>Use the following steps to clear Accrued Inventory Balances.</p> <p>Note: This is NOT the normal procedure for clearing AIP balances, this note assumes that there has been a data entry error resulting in duplicate Purchase Orders which will create duplicate AIP records.</p> -
Updated on: Feb 02, 2023
Printing A Check With More Than 10 Disbursements
<p>AcctVantage can be set up with one of the following AP Check printing options:</p> <ol><li>Pay/print 1 Disbursement per Vendor per AP Check.</li> <li>Pay/print 10 Disbursements per Vendor per AP Check.</li> <li>Pay/print ALL Disbursements per Vendor per AP Check.</li> </ol> <p><em><strong>_______________________________________________________________________________________________</strong></em></p> <ul><li><em><strong>Regardless of which setting is in place:</strong></em> during the AP Check printing process, checks with 10 or fewer Disbursements will have the detail printed on each stub of the check form.</li> <li><em><strong>If option #3 is selected:</strong></em> when any check in the print queue contains 11+ Disbursements, then:</li> <ul><li>A separate Print Dialog will be presented to print Disbursement Detail (check stub data) on a separate form. </li> <li>The Print Dialog is displayed after Checks have printed. Presenting a separate Print Dialog affords the User an opportunity to specify a different Printer or to exchange check stock for plain paper.</li> <li>No stub detail will print on the actual check when 11+ Disbursements are paid on a single check. </li> <li>The <strong>Void and Reprint Checks</strong> window is presented after the Disbursement Detail Print dialog.</li> </ul> </ul> -
Updated on: Feb 02, 2023
Change a User Password
Manual Administration -
Updated on: Feb 02, 2023
Apply a Client Deposit to A/R (Posted Invoice)
<p>These instructions will teach you how to apply a Client Deposit (i.e. a pre-payment) to a Posted Invoice. If you have an Invoice that has not been posted yet and you want to apply a Client Deposit to it, <a href="../../9727/l/137983?data-resolve-url=true&data-manual-id=9727" data-object-class="article" data-object-uuid="1E0D3D20-F868-0130-241A-12313804AAC3" data-object-manual-uuid="16D170C0-6A35-0130-6736-12313804AAC3" data-resolve-url="true" target="_blank">see this article</a>.</p> <p><strong>Note: This article assumes that there is already a Posted Client Deposit or A/R Credit. If there is not, please see the article on how to </strong><strong><a href="../../9727/l/78873?data-resolve-url=true&data-manual-id=9727" data-object-class="article" data-object-uuid="CCA1BA69-40EE-45E9-95AA-5BDA3FC73ADD" data-object-manual-uuid="16D170C0-6A35-0130-6736-12313804AAC3" data-resolve-url="true" target="_blank">Enter a Client Deposit</a></strong><strong>.</strong></p>Manual Accounts Receivable | Sales -
Updated on: Feb 02, 2023
Product - Bill of Materials Import
<p><strong>Before you begin: </strong></p> <ul><li><strong><a href="../../9725/l/82630?data-resolve-url=true&data-manual-id=9725" data-object-class="article" data-object-uuid="F0852DCC-516E-438B-9E72-3C2BB07A570F" data-object-manual-uuid="FE48D8E0-6A34-0130-6732-12313804AAC3" data-resolve-url="true" target="_blank">Make a Backup of your AcctVantage Data File.</a></strong></li> <li><strong><a href="https://www.filesanywhere.com/fs/v.aspx?v=8b6a6287585e6d7caa9d" target="_blank">Download the Product - Bill of Materials Import Template here.</a></strong></li> </ul>Manual Importing & Exporting Data -
Updated on: Feb 02, 2023
Shipping / Billing Address Import
<p>Each Client record can have an unlimited number of alternate addresses used for Shipping or Billing purposes. The Ship To or Bill To Addresses can be entered manually via the Sales Module ➤ Ship/Bill To screen or imported using the provided template. <strong>When creating a new Ship/Bill To record, the following items are required:</strong></p> <ul><li><strong>Parent Client (or Vendor) Name</strong></li> <li><strong>Ship To Company Name</strong></li> <li><strong>Zip Code</strong></li> </ul> <p><strong>Notes:</strong></p> <ul><li>By default, the address stored on the main Client record is used as the default shipping/billing address. </li> <li>During import, you may indicate a default Shipping address. </li> <li>Any address may be used as a Shipping or Billing address for any given Sales Order.<br /></li> </ul> <p><strong>Before you begin: </strong></p> <ul><li><strong><a href="../../9725/l/82630?data-resolve-url=true&data-manual-id=9725" data-object-class="article" data-object-uuid="F0852DCC-516E-438B-9E72-3C2BB07A570F" data-object-manual-uuid="FE48D8E0-6A34-0130-6732-12313804AAC3" data-resolve-url="true" target="_blank">Make a Backup of your AcctVantage Data File.</a></strong></li> <li><strong><a href="https://www.filesanywhere.com/fs/v.aspx?v=8b696b8a5d6476af9da6" target="_blank">Download the Client Addresses Import Template here.</a></strong></li> </ul>Manual Importing & Exporting Data -
Updated on: Feb 02, 2023
Vendor Import
<p><strong>Vendor</strong> records must be created before we process Purchase Orders. These records can be entered manually via the Purchasing ➤ Vendors screen or imported using the provided template. When creating a new Vendor record, only the <strong>Vendor Name</strong> is required.</p> <p>The following items will be assigned by default, and can be overridden if desired.</p> <ul><li><em><strong>AP Account Code:</strong></em> This is the “Master” Accounts Payable account for the Vendor AP activity. You do not need to create a sub-account; AcctVantage does that automatically. Override the AP Account if desired.</li> <li><em><strong>Accrued Inventory Payable GL Code:</strong></em> This is the “Master” Accrued Inventory Payable liability account for purchase accruals. You do not need to create a sub-account; AcctVantage does that automatically. Override the Deposits account if desired.</li> </ul> <p>*There are many available fields for tracking of Vendor information that can be entered during setup or at any time in the future. </p> <p><strong>Before you begin: </strong></p> <ul><li><strong><a href="../../9725/l/82630?data-resolve-url=true&data-manual-id=9725" data-object-class="article" data-object-uuid="F0852DCC-516E-438B-9E72-3C2BB07A570F" data-object-manual-uuid="FE48D8E0-6A34-0130-6732-12313804AAC3" data-resolve-url="true" target="_blank">Make a Backup of your AcctVantage Data File.</a></strong></li> <li><strong><a href="https://www.filesanywhere.com/fs/v.aspx?v=8b696b8861676ea86f9f" target="_blank">Download the Vendor Import Template here.</a></strong></li> </ul>Manual Importing & Exporting Data -
Updated on: Feb 02, 2023
Client / Vendor Contact Import
<p><strong>Contacts</strong> are the individuals associated with your Client/Prospect companies. Create Contacts manually via the Sales Module ➤ Contacts screen or via import using the supplied import template. <strong>When creating a new Contact record, the following items are required:</strong></p> <ul><li><strong>Client or Vendor? (must be C or V)</strong></li> <li><strong>Client/Vendor Name</strong></li> <li><strong>Last Name</strong></li> </ul> <p><strong>Notes</strong>: </p> <ul><li>Each Client or Vendor can have an unlimited number of associated Contacts.</li> <li>Client and/or Vendor records must be in place before Contacts can be created/imported.</li> </ul> <p><strong>Before you begin: </strong></p> <ul><li><strong><a href="../../9725/l/82630?data-resolve-url=true&data-manual-id=9725" data-object-class="article" data-object-uuid="F0852DCC-516E-438B-9E72-3C2BB07A570F" data-object-manual-uuid="FE48D8E0-6A34-0130-6732-12313804AAC3" data-resolve-url="true" target="_blank">Make a Backup of your AcctVantage Data File.</a></strong></li> <li><strong><a href="https://www.filesanywhere.com/fs/v.aspx?v=8b696b8d595e73ab72a2" target="_blank">Download the Contact Import Template here.</a></strong></li> </ul>Manual Importing & Exporting Data