Adjusting Journal Entry - Line Types

The Type column in the Adjusting Journal Entry line items section designates the type of account that the adjustment is for.

See the article for Adjusting Journal Entries if you're looking for a more general understanding of how these entries work.

Select a Line Type

Select a Line Type
  1. Click on the + symbol to enter a new line item.
  2. In the Type column, enter the @ symbol then press the <tab> key to bring up a list of Adjusting Entry Types to choose from.
  3. Highlight a Line Type (see descriptions below) and click Select.
  4. In the GL Name field, you'll begin data entry per the table below.

*The value in the GL Name field will depend on the Line Type.

  • AIP: GL Name is the Vendor Name.
  • CLI: GL Name is the Client Name.
    • AV will display a list of open Accounts Receivable items for the Client.
  • DEF: GL Name is the Part Number.
    • AV will prompt you for a Warehouse, and then a Lot to adjust the Deferred Revenue account.
  • GL: GL Name is the GL Account Name.
    • This is the default Line Type.
  • INV: GL Name is the Part Number.
    • AV will prompt you for a Warehouse, and then a Lot to adjust the Inventory Asset account. Note: This allows you to adjust the value of on-hand inventory without adjusting the quantity.
  • VEND: GL Name is the Vendor Name.
    • AV will display a list of open Accounts Payable items from the Vendor.

The table below represents the order of data entry for each type of adjustment. This is the same data represented above, just in a different format.

Type of Adjustment Line Type Order of data entry
Accrued Inventory Payable (i.e. Inventory Holding) AIP Vendor Name -> select Open Accrued Inventory Payable
Accounts Receivable CLI Client Name -> select Open Accounts Receivable (or enter Invoice # to reopen a close receivable)
Deferred Revenue DEF Part Number -> select Warehouse -> select Lot to be adjusted
General Ledger GL GL Account Name (default line type, no special instructions)
Inventory Value INV Part Number -> select Warehouse -> select Lot to be adjusted
Accounts Payable VEND Vendor Name -> select Open Accounts Payable (or enter Vendor Invoice # to reopen a close payable)