Posting Sessions

Posting in AcctVantage refers to the act of committing the transaction to the General Ledger. When a transaction is posted, the system records G/L activity such that it can not be deleted, which preserves an audit trail.

When AcctVantage performs a Posting Session, (initiated through the General Ledger Module), it looks for all transactions marked Ready To Post, and will post them (i.e. record the transaction(s) in the General Ledger). This is important because AcctVantage cannot reflect correct financial information until transactions have been posted.

The Posting Sessions area shows general information about these posting sessions, including who posted the transactions, how many transactions were posted during each session, the General Ledger accounts affected with debit (credit) value, and the time and date that the posting sessions began and ended.

Posting Session list view

To access this screen, navigate to General Ledger -> Posting Sessions.

  • ID: An internal number assigned by AcctVantage.
  • Initiated By: The User who posted the transactions.
  • Start Date: The date when the Posting Session was initiated.
  • Start Time: The time of day when the Posting Session was initiated.
  • Stop Date: The date when the Posting Session ended.
  • Stop Time: The time of day when the Posting Session ended.
  • Total Debits and Total Credits: The monetary value of the Posting Session.
    • All transactions are balanced; each credit applied is matched in another account with a corresponding debit, and vise versa. Therefore, the Total Debits and Total Credits fields will always be the same.
  • Selected: The number of transactions selected for posting during the Posting Session.
  • Posted: The number of transactions actually posted during the posting Posting Session.
    • Usually, any discrepancy between selected and posted is not evidence of errors. In some cases, selected transactions may not be post-able. This can occur for various reasons (e.g. transaction not marked "ready to post").
Post Session list view

Posting Session detail view

The Posting Session detail view gives a granular look at the G/L detail.

  • Transaction: This is the transaction that was posted.
  • Account Code: The G/L account that was used.
  • Trans Date: The date of the transaction (e.g. Receive Date).
    • Note this is different from the Start Date or Stop Date (which is when the posting session was initiated and completed).
  • Debits & Credits: The debit or credit amount of the G/L transaction. Each line item will only have one or the other; never both amounts.
  • Transaction Info: Somewhat redundant info although can be useful. In the example below, the Transaction is the Purchase Event, but the Transaction Info lists the actual Purchase Order.
Post Session detail view