Recent Updates
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Updated on: Jan 31, 2024
FedEx Integrator / Ship Manager
This article provides information on connecting AcctVantage to FedEx without a 3rd party application.
Manual Accounts Receivable / Sales -
Updated on: Jan 31, 2024
StarShip Keywords
This article describes the key words that StarShip will recognize for Ship Via methods in AcctVantage.
Manual Accounts Receivable / Sales -
Updated on: Jan 31, 2024
Shipping Exchange
Third-party shipment-tracking software (e.g. ReadyShipper, Starship, NRGship) can be integrated with AcctVantage by configuring the Shipping Exchange function in System Setup. This article addresses the process from the point of view of AcctVantage. For assistance with installation and use of 3rd party shipping software you should contact your vendor for tech support.
To use UPS Worldship you must obtain a middleware product called Crossware, which is available free of charge from your UPS rep. For FedEx, AcctVantage is part of their "code library" and your rep can download integration code to install at your site. You may also download the complete reference guide on Starship; the detailed appendices are applicable to any third-party shipping product that uses the ADE (automated data exchange) process.
In short, these programs communicate with AcctVantage by passing files back and forth in a folder on the Server computer. A file named ADEOUT is placed in the folder by the shipping software. AcctVantage picks up the ADEOUT file and places a file named ADEIN into the same folder.
Manual Accounts Receivable / Sales -
Updated on: Jan 31, 2024
Shipping Software Field Map
This article lists the AcctVantage field names with corresponding shipping software values and a definition for each field.
- See the Shipping Integration article for more info on 3rd party shipping software.
- See the Shipping exchange article for exact steps to integrate communication between AcctVantage and the external shipping software. This article also has examples of each of the files mentioned below.
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There are three files typically exchanged in the normal shipment process:
- The first exchange is a [REQUEST] file sent from the shipping software to AcctVantage.
- The second exchange is an [ORDHD] file sent from AcctVantage back to the shipping software.
- The third exchange is a [SHIPMENT] file sent from the shipping software back to AcctVantage.
Rows in bold below indicated fields normally sent or received by AcctVantage. Non-bolded fields indicate options which may be available in your shipping product, but would require custom scripting to utilize in AcctVantage. Please contact Tech Support for assistance in this area.
Manual Accounts Receivable / Sales -
Updated on: Jan 31, 2024
Shipping Integration
AcctVantage integrates with various shipping systems, which enables users to fulfill Orders without requiring any re-keying of data from Order Entry to Shipping. The systems that we operate with out-of-the-box are:
- FedEx Ship Manager - AcctVantage can be configured to work directly with FedEx Integrator (FXI).
- UPS WorldShip - AcctVantage can be configured to work directly with UPS World Ship.
- ReadyShipper from TrueShip - ReadyShipper is available for either Windows or Mac OS. ReadyShipper supports UPS, FedEx, USPS, and others in a single application and supports multiple shipping stations. The integration is easily customizable to support various shipping workflows.
- StarShip from V-Technologies, LLC - Starship is a Windows based multi-carrier shipping system with support for UPS, FedEx, USPS, DHL and others.
- NRGship from NRG Software, LLC - NRGship is Mac based and our integration supports UPS shipping. FedEx and USPS integrations with AcctVantage are possible, but have not yet been addressed.
The systems above are third party applications that require a separate purchase. Contact AcctVantage Tech Support for more information on shipping integration.
Manual Accounts Receivable / Sales -
Updated on: Jan 26, 2024
Standard Custom Forms
In this article you'll find a printed example for some of the common standard custom forms. Along with examples are links to download the installer for each custom form.
Note before beginning: If there is an existing form in your system with the same title as the form you are loading, the system will overwrite the old form with the new one. The name of the AVF file you download IS NOT the same as the name of the form. To be certain that you don't delete a form accidentally, it's always a best practice to perform a database backup prior to installing any forms or reports.
To install a custom form:
- Download the installer to your desktop (all custom form installers end with the extension AVF).
- Go to Administration ➤ Custom Forms.
- Open the Action Menu and choose Import Custom Form.
- Point to the installer that you downloaded in Step #1 and the form will be loaded.
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Updated on: Jan 26, 2024
Restore a Backup File (server)
If you need to roll back to a previous version of your data here's how.
See the lesson for Backup Preferences if you are first setting up these preferences or want to modify existing preferences for data backups.
Manual Administration -
Updated on: Jan 26, 2024
Restore a Backup File (single user)
If you need to roll back to a previous version of your data here's how.
See the lesson for Backup Preferences if you are first setting up these preferences or want to modify existing preferences for data backups.
Manual Administration -
Updated on: Jan 24, 2024
EasyPost - Hazardous Materials (HazMat)
Manual Software Integrations -
Updated on: Jan 24, 2024
Edit Shipment Parcel Contents
Manual Accounts Receivable / Sales