Post Transactions
Posting in AcctVantage refers to the act of committing the transaction to the General Ledger. When a transaction is posted, the system records G/L activity such that it can not be deleted, which preserves an audit trail.
There are two methods that can be used to post transactions in AcctVantage.
- via the General Ledger module. Navigate to General Ledger ➤ Post Transactions.
- via the Action Menu item (Post Selected Transactions) to post a single record or selection of records in any given module or window that contains post-able transactions.
In order for any user to post in AcctVantage, the user must have full permission to General Ledger ➤ Post & Journal. If the user has access here, then they will also have the permission to post from the Action Menu in any other list view they have permission to access.
Navigate to Administration ➤ User Access Levels, open the User record and go to the System Access tab to change this permission.
Navigate to General Ledger ➤ Post Transactions.
1. Posting Date Range
- From Date: The beginning date to find unposted transactions within. By default this will be set to beginning of the current fiscal period.
- To Date: The end of the date range to find unposted transactions within. By default this will be set to the current date.
- Find: Click the Find button after the Posting Date Range has been defined.
2. Post Transactions
- Transaction Type: A list of all types of post-able transactions in AcctVantage.
- Within Range: The number of unposted transactions for each Transaction Type that are within the Posting Date Range set in part 1.
- Total Records: The total number of unposted transactions for each Transaction Type. This includes transactions that are outside of the Posting Date Range.
3. After Posting Options
- Print AR Aging: Prints an AR Aging Detail report after the selected transactions are posted.
- Print AP Aging: Prints an AP Aging Detail report after the selected transactions are posted.
- Print Financials: Prints Financial Statements after the selected transactions are posted.
- Print Trial Balance: Prints a Trial Balance report after the selected transactions are posted.
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Finance Charges: Will calculate Finance Charges on past due AR Accounts when the posting session is finished.
- One dialog will be presented to enter the cutoff date for Finance Charges.
- A second dialog will be presented to confirm calculating Finance Charges.
- A Journal Entry will be created. This will need to be posted before the Finance Charge is applied to the Client's AR Sub-Account.
- Quit After Posting: The AV Client App will shut down after the posting session is complete.
4. Posting Options
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Print Journals: Will print 3 Journals at the time of posting.
- Journal Report: contains information about the posting session such as date, time and the number/type of transactions posted.
- Post Session Journal: contains more specific data such as GL Accounts, Transaction Dates, Debits & Credits and Totals that were included in the posting session.
- Transaction Journal: contains even more detailed data. This report shows detail of each record that was included in the posting session. A unique report will print for each Transaction Type selected.
- Print Preview: The Posting Journal will not be printed but will be viewed on screen.
- Backup Before Posting: AcctVantage will perform a data backup prior to posting the selected transactions.
5. Proceed
- Click the Proceed button to Post Transactions based on the previous selections you have made in this step.
- Find & highlight the records that you want to post in any given list view that contains post-able transactions (e.g. Invoices, Purchase Events, etc.)
- Open the Action Menu and select Post selected records.
- Confirm that the records should be posted (see next screenshot).
The After Posting Options are not available when posting via the Action Menu.
Are you sure you want to post the selected documents?
